FLSA Status: Exempt Work Year: School Year
JOB TITLE: ADMINISTRATIVE ASSISTANT TO THE ASSISTANT PRINCIPALS
SUPERVISED BY: Principal
SUPERVISES: NIA
SUMMARY OF JOB DESCRIPTION: Responsible for the smooth and efficient operation of the school administrative office. Duties include answering phones and directing callers, greeting and directing visitors, compiling the calendar, overseeing office equipment and related supplies, distributing mail, contacting parents as needed, managing absences, assisting with supervising students in office and lunchroom, preparing mailings.
ESSENTIAL JOB ELEMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required of the position. Accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequency
|
1. Answer incoming calls, direct them appropriately through the voice message system and answer questions for callers. Greet, direct and answer questions for visitors.
|
D
|
|
2. Oversee office equipment service calls and maintenance including inventorying and ordering supplies.
|
D
|
|
3. Distribute incoming mail to staff boxes.
|
D
|
|
4. Assist administration with developing, monitoring and coordinating the evaluation schedule
|
AsN
|
|
5. Serve as the school/community liaison including but not limited verbal communications and Summit CountyAlerts.
|
w
|
|
6. Contact parents regarding school information as needed.
|
w
|
|
7. Assist with the roles and responsibilities of the bookkeeper, attendance, athletics, counseling, etc. in the absence of key staff.
|
w
|
|
8. Assist with supervision of students in the office for disciplinary reasons.
|
w
|
|
9. Identify, submit and follow up on maintenance requests related to facility safety.
|
AsN
|
|
10. Coordinate leave requests, substitute teachers and the absence management system to ensure accuracy on behalf of staff/administration.
|
AsN
|
|
11. Maintain, document and process Extra Duty payments electronically in order to have it to the payroll department by the 5th of each month.
|
M
|
|
12. Coordinate and monitor classroom rosters, keys related to staff and substitute teachers.
|
D
|
|
13. Assist with setting up Fire Drill dates with the local fire department and assist with all emergency drills/evacuations as described in established school/district emergency procedure guidelines.
|
AsN
|
|
14. Attend meetings as necessary to take notes and serve as the record keeper.
|
AsN
|
|
15. Manage the day to day activities of the office including but not limited to, work comp processing, payroll, district and school policies and procedures, form development, copying, mailing, supply ordering, reimbursement processing, appointment booking, scheduling, calendar updates, newsletter development and distribution, staff, student and parent communication, daily paperwork processing.
|
D
|
|
16. Copy and prepare a newsletter for bulk mailing on a quarterly basis.
|
AsN
|
|
17. Prepare other mailings for school.
|
AsN
|
|
18. Demonstrates the commitment to build and maintain a safe, fair and respectful working and learning environment that honors the cultural diversity of students and staff.
|
AsN
|
|
19. Process the assignment, collect and record all student fees and fines.
|
AsN
|
|
20. Collect books and fees for students who turn them in as a fee is assessed.
|
AsN
|
|
21. Do billing for students who owe money, books or class fees.
|
AsN
|
|
22. Perform other duties as assigned.
|
Ongoing
|
| |
|
|
|
|
|
|
CONTACTS: Students, administration, vendors, teachers, school resource officer, staff & parents
QUALIFICATIONS:
- High school diploma or equivalent
- Secretarial/clerical, computer and office equipment experience helpful
- First Aid Class/ CPR & AED Certification Required (or obtain within 6 months of hire)
PHYSICAL REQUIREMENTS & WORKING CONDITIONS:
The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to pe,form the essential functions.
Analyzing Communicating Comparing Compiling Coordinating Computing Control of others Fingering Hearing Smelling Instructing Speaking Synthesizing Talking Reaching Moderate lifting to 50 lb. Near and Far acuity Outdoor weather conditions Negotiating Reaching
Prepared/Revised Date: July, 2017
This position is benefits eligible.
For all positions, experience is determined by years of work in the same job title. Experience that is similar but not the same job may be calculated at a 3:1 credit for years of experience. Year of Experience shall be whole numbers and not partial years.
|